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With life’s busy schedules and numerous distractions, staying on top of tasks can pose a challenge — that’s why every single productivity guide recommends you to keep track of everything in your mind with a to do list to achieve your goals.
While, historically, to do lists were handled by pen and paper, with the rise of mobile technology and modern software, it’s far more efficient to use a specialized to do list app to stay on top of your tasks.
Todoist is the app that much of the team here at CIG uses. It has a fairly minimalist. Process Street — The simplest way to manage recurring checklists and processes. The essential to-do list app for Mac lovers. Recommended by Apple, Any.do’s powerful to-do list combines task management, calendar and reminders all-in-one place for your personal and work life.
That said, the beauty of pen and paper lies in the ability to format, write, and manage however you see fit, whereas apps force you into their predefined frameworks. And exactly because to do lists can be so personal, it’s worth exploring the differences between them before picking one for good.
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Why Should I Use A To Do List?
From tasks at work to chores at home, to catching up with friends and family, and everything in between, it’s easy to get overwhelmed with things to do. The trouble is finding the time to do them, prioritizing them accordingly, then actually remembering to carry them out. That’s where even simple to do lists can be a powerful productivity tool, freeing up your time and mental space to focus on what you do best. Csv files on this computer.
However, there are now so many different to do list on Mac options in the marketplace that getting around to selecting one is a chore in itself. That’s why this guide just saves you some time by picking some of the best ones for you to consider.
What are some tips for using to do lists?
There’s an art to using to do lists effectively, no matter the technology. You don’t need to be a project manager or have high attention to details to make a Mac task manager work for you. Simply follow a few of the most important tips:
- Understand what should be on the to do list versus what should be a daily habit or calendar item. Brushing your teeth probably shouldn’t be on the to do list, as it would ideally be baked into your daily routine. Whereas your friend’s birthday should probably be put in your calendar. However, you might write “purchase gift for friend’s birthday” as a to do item.
- Try to keep a manageable level of to do items at any time. Having a list of 300 probably won’t do much for your productivity, as it becomes difficult to quickly ascertain the correct priority and order. Make sure your to do list stays below 15 items to not get overwhelmed.
- Focus on completing one item at a time. Multi-tasking is never as productive of a method of executing a task as you might think. So when it’s time to action your to do list, focus your energy on the task at hand.
With these tips in hand, you’re ready to get out and find the technology that works best for you.
What should a good to do list app for Mac do?
When it comes to selecting a to do list on Mac, there are a few aspects to consider. Some of the apps aim for total simplicity, whereas others come packed with useful features for more advanced users. Here are a few things to look for in your next to do list app:
- Simplicity is most important. Adding new tasks and organizing them should be done in just a few clicks or taps.
- The ability to categorize your to do list in such a way that it’s easy to find similar tasks. This might be done by grouping, tags, due dates, and more.
- A notification system for reminding you of upcoming or late tasks. These hold you accountable and are something pen and paper can’t beat.
- Syncing of your data across devices and operating systems can be useful for those who like to work on the go
- At a more personal level, your to do list should look and feel easy to use, as friction points in the user experience might prevent you from making the most of it
Now that you know what a good to do list should be, let’s take a deeper dive into some of the best to do list apps for Mac on the market.
Comparing the best to do list apps for Mac
Honestly, there are too many to do list apps out in the world to count. To make your decision easier, many of those have been evaluated and narrowed down to just five — each with its own pros and cons that could sway your decision depending on your preferences.
As a Mac user, you’ve probably heard of Apple Reminders, which comes pre-installed in iPhones, iPads, and, of course, Macs. One of the main pros of using Apple Reminders is the fact that it’s ready to go — no additional tinkering required. It also has the benefit of looking and feeling like the rest of your Apple software, including Siri support, so it’s a familiar experience. Reminders works well with other Apple users by allowing you to share tasks in iCloud, but, unfortunately, you can’t assign tasks to people outside of that ecosystem, or to multiple people.
Key Features:
- Smart location-based reminders which prompt depending on where you are
- Task list sharing through iCloud
- Simple, Apple-based interface that includes a quick calendar view
If you’re looking for the best task manager for Mac with more features, then you can’t pass Omnifocus. Made exclusively for Apple devices, Omnifocus takes everything one step further by allowing lists to be grouped into different projects, depending on the type of activity you’re doing, making it useful for work. Everything syncs, but only between Apple devices, of course. All in all, Omnifocus is definitely a strong candidate for any power user.
Key features:
- Best calendar app mac. Full-featured software designed exclusively for Apple
- Multiple project types for any given workflow
- Six handy views right out-of-the-box, including calendar, due date, projects, tags, and more
Another to do list on Mac that comes with a strong set of features is Wunderlist. Unlike Apple Reminders and Omnifocus, it can be used across all devices and operating systems, including Windows. While the app features a clean interface, it does have some complexity to it, so overall Wunderlist targets users who would like to collaborate on tasks together.
Key features:
- Task reminders with notifications
- Multiple assignees and collaborators on projects and tasks
- Add hashtags to any descriptions to help search and organize task lists
If you care about speed and efficiency, you need 2Do — a perfect to do list app for people on the go. The quick-add feature makes creating new tasks a breeze, and you can even break your agenda up into a checklist format for subtasks.
A better version of Reminders
Get a top-notch app for busy folks. 2Do will help you organize any number of tasks into smart lists and break big jobs into subtasks.
While 2Do isn’t as full-featured as some of the alternatives, its upside is simplicity — essential for those who just need to get things done.
Key features:
- Quick-add feature for maximum efficiency
- Extra context for tasks via the tagging system
- Smart lists let you view critical information at a glance, including due date, tags, and reminders — nothing more than what you need
One more of the best to do list apps is GoodTask. The beauty of GoodTask is its native ability to integrate with Apple Reminders and Apple Calendar, while adding some extra functionality on top to help you become more productive. The downsides are few and far between: for example, it doesn't have the extended functionality of something like Omnifocus.
Key features:
- Automatic sync with your iCloud or Outlook calendar
- Reminders (and repeat reminders) to help you stay on top of tasks
- Smart sorting to organize your list by alphabet, due date, time created, or manually
With one of the best to do list on Mac options in hand, you’re ready to go out and become more productive than ever. Just remember to consider the difference between a task and a habit, keep your task list below 15, and pick an app that suits your preferences.
While you’re at it, give Be Focused a try. Be Focused is another task manager for Mac with a welcome twist — alongside the standard features, such as multi-device support and task list organization, Be Focused lets you set timers for each task. Now you can get to work knowing that you’re on track by the minute. Want to look further ahead? You can even breakdown your annual, quarterly, and monthly tasks into groups for a wider view of your life’s goals.
Best of all, 2Do, GoodTask, and Be Focused are available to you on a free 7-day trial via Setapp, a subscription service for Mac that grants you access to more than 150 indispensable apps across all categories imaginable. Now that’s a definite boost for your productivity!
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There always seems to be too much to do every day. It feels impossible to organize all of the necessary tasks and keep up with your responsibilities at work. Don’t worry, you’re not the only one to ever feel this way and you won’t be the last.
While it can be difficult to find the time to complete everything you need to do each work day, there are numerous apps out there to help make this easier. Let’s take a look at ten daily checklist apps to help you get more done at work.
Best To Do App Mac
1. Toggl Plan
If you are looking for a daily checklist app with all the bells and whistles, then you need to check out Toggl Plan. Their software allows you to set up new tasks with key details such as deadlines, daily estimated time, notes, and a checklist for each step. Mark off each item on your checklist with a simple click to ensure nothing is missed.
The Toggl Plan app is free for teams up to five people, with affordable options for any team size beyond that. Keep track of your project’s progress and throw the need for micromanagement out the window with this innovative and easy-to-use app. People like Terry Crews use Toggl Plan to organize their daily tasks and stay productive.
2. Google Keep
Google seems to have an app for just about everything and that includes a daily checklist. Google Keep allows you to put together a list and share it with family, friends, or co-workers. You can easily add notes, lists, photos, and even voice memos to your Google Keep account.
Keep things organized by color coordinating tasks and setting up unique labels depending on the topic. With location-based reminders and easy access from your phone, tablet, or computer, you can stay updated on your daily tasks from anywhere.
3. Evernote
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Another name you may recognize on this list is Evernote, an organization tool with numerous uses. While it is more commonly used for cloud-based media file storage, it has some useful note taking capabilities.
The option of creating a task in Evernote is boosted by the ability to add images, videos, and other attachments to your checklist. You can then sync these tasks with your team to keep everyone on the same page.
4. Clear Todos
Clear Todos is the most simple option on this list if you are looking for a basic checklist app. As an iOS app, you can schedule reminders and quickly check them in your Today view. Organize yourself with multiple lists and color code them with different themes.
With a $4.99 price tag, this app offers simplicity without the extra noise and distracting features. If you don’t need anything fancy, Clear Todos may be the option for you.
5. Wunderlist
Keep your life in sync and plan for anything with the Wunderlist daily checklist app. Set up reminders and to-do lists with deadlines and assignments. Wunderlist lets you share your tasks with others to keep everyone on track, whether it’s your home family or your work family.
Collaborate with team members using the comments feature and add notes to make sure no one misses any key details for the task. Stay trendy by using searchable hashtags to monitor details of any specific projects. This app can be used from pretty much any device ranging from iPhone and Android to Kindle Fire and Apple Watch.
6. TickTick
Find your tasks easily on either a calendar or timeline view using the TickTick app. Set up a checklist for each task that can be marked off from any device. Achieve a new level of productivity by setting goals and monitoring your weekly completion rate.
Add new tasks by sending an email or through the app itself. TickTick is free to use, but offers a Pro account for additional features including more list and task availability, a grid view of your calendar, and share your task lists with up to 20 people.
7. Any.Do
Designed with simplicity in mind, Any.Do offers two main features: to do lists and a calendar. Both features allow for scheduled or location-based reminders and list sharing. Sync the app with Google Calendar, Exchange, or iCloud to keep all your events in one place.
Customize the theme to make it your own and review your agendas items in any way you’d like. Most features are only available with a paid version that can be taken care of monthly or annually, depending on your needs.
8. NotePlan
If you like using bullet points, then you will love Noteplan’s markdown calendar app. Every day on your calendar offers a bullet journal style view to track your progress. This means you can create plain text notes and convert them into a calendar.
Noteplan Free screenshot app for windows. is an ideal daily checklist option for those who like to write down every detail instead of short, concise notes. All of your notes are stored as text files on your iCloud to save space, but give you all the information you need. Start with a 14-day free trial or just dive right in with a $14.99 purchase to get started.
9. Process Street
When being produced, the designers of Process Street decided to make a checklist software for businesses. Set up daily alerts to keep you and your team on the same page, automate workflow, and easily collaborate with your team through one place.
Process.St can be used for employee onboarding, client onboarding, and much more. Sync up with other task sites like Trello to keep things simple. Manage your team’s procedures and checklists with this business-minded software.
10. Checklist+
Another simple and basic task manager app is Checklist+. Create a new list, open a previous list, or add new items to a list, all with the touch of a finger. Keep your lists backed up on iCloud and edit them at any time.
Paid pro users can alphabetize lists, duplicate them, and change default list behaviors. As you look for a daily checklist app with the basic essentials, give Checklist+ a try.